Every sabbatical leave ends with a bit of paperwork: the Sabbatical Report. If the Leave Statement is the plan, this is the bookend where you report how it went. The official policy covering this is APM-740-97, but we'll try to break it down a bit.
The one hard rule up front: the report is due within 90 calendar days of your return from leave. Policy says it goes "to the Chancellor," which sounds more ceremonial than it is in practice; it lives in MyInfoVault alongside the rest of your leave file.
Okay! So, what do you need to cover in the Report?
1. Account of Activities
Official Policy: "Account of activities during the leave, including travel itineraries, institutions and locations visited, persons with whom there was extensive consultation or collaboration, and any formal lectures delivered."
In Plain English: Where did you actually go, and what did you actually do? Archives, libraries, host institutions, field sites – all things you can list. Same for anyone you worked with at length, and any formal talks you gave. This is the most concrete section.
2. Progress on the Project
Official Policy: "Statement of progress made on the project as proposed in the application."
In Plain English: How far did you get on the thing you said you'd do? Chapters drafted, articles submitted, data gathered, manuscript revised. A great way to write this bit is just pulling up your original Leave Statement and answering it directly.
3. Changes from the Original Proposal
Official Policy: "Explanation of any significant changes from the initial approved proposal."
In Plain English: Actual research has a way of eluding the specificity UC paperwork loves to see. An archive was closed, a collaborator moved, the sources pointed somewhere more interesting than you expected. You can just report that, and say why. This section exists to be used, as nobody is scoring you against your original proposal like a contract, and a leave that evolved is not a leave that failed. They're not coming to get the leave credits back!
4. Anticipated vs. Actual Results
Official Policy: "Appraisal of the relationship between the results anticipated in the leave project statement and those actually achieved."
In Plain English: Closely related to the above, but pitched at outcomes rather than plans. You predicted certain results; how did reality compare? Candor is totally fine here.
5. Intellectual Property (if any)
Official Policy: "Summary of any intellectual property issues."
In Plain English: Did anything come up around ownership of what you produced? For most leaves the honest answer is "no," and a single sentence saying so is a perfectly complete response. If you were hosted by another institution, worked under a grant with its own intellectual property terms, or created something patentable, this is where it goes.
6. Future Activity
Official Policy: "Statement of future activity related to the project, including plans for completion of the project and publication of results."
In Plain English: What happens next? Where the work goes from here, when you expect to finish, and where you intend to publish. A short paragraph is plenty.
Any Formatting Notes?
Not really! The policy's own word is "concise," and you're free to take that at face value. One to two pages is totally normal. There's no form, no template, and no required headings; running through the six items above (to the extent they apply), in order, works perfectly well.
What Do I Do with My Report?
Easy! Send it to Will and he'll submit it in MyInfoVault, confirm once it's filed, and keep a copy in the department archive (so that if the question ever resurfaces, we can answer it without troubling you). If you'd rather file it yourself, it appears on your MIV Open Action page.
If you have any questions not covered here, you can have a look at the Sabbatical Leave FAQ, or just ask. We'll get it answered, and add it to the page!